COMPANY: Successful meeting planning comany has an opening in their Dallas, Texas office for a Meeting Planner. No relocation package is being offered. No virtual/remote opportunities are being considered.
PROGRAM MANAGER POSITION SUMMARY: The Meeting Planner is responsible for all facets of the planning and on-site duties for our clients’ meetings. These duties include, but are not limited to, budget management, strategic planning, third-party relationships and oversight of on-site execution teams.
ROLE RESPONSIBILITIES / FUNCTIONS: Serve as the primary point of contact to our clients, hotels, travel agencies, ground transportation and other related parties for each meeting. Consult with client(s) to identify goals and vision, establish direction, facilitate problem solving and get decisions made. Oversee and manage meeting and event budgets to deliver on or below objectives. Travel to domestic and international locations to execute meetings and events (paid weekend travel). Responsible for the invitation and registration process; oversight of travel arrangements including airport transfers; update/maintain database including manual data entry; generate and provide attendee status reporting; oversee all aspects of hotel arrangements including rooming list, meeting space, food and beverage and audio/visual equipment; collect and reproduce all speaker presentations; generate and distribute all other collateral ensuring that materials are professional and appropriately reflect client and MPW standards; on-site operations and the management of the meeting and travel staff.
Minimum of FIVE years’ experience within the hospitality/meeting planning industry is required
BS or BA degree preferred
Highly Ethical and of Good Character
Excellent Interpersonal skills (friendly, out-going)
Attention to Detail (perfectionists preferred)
Well Organized with an ability to Prioritize and Multi-Tkas
Extremely Customer Service Oriented
Patient, Flexible Attitude
Excellent Time Management
Ability to Work under pressure in a Fast Paced, Demanding Environment
Self-Motivated but also Follows Instructions
Good Work Ethic
Ability to Evaluate and Negotiate proposals from 3rd party suppliers
Innovative Problem Solver
Diplomatic and Discrete
Proficient with MS Office Suite, PowerPoint and database programs
Approximately one week per month of travel (domestic and international) Valid passport On-site management usually requires long periods of standing and extended work hours. Working knowledge of the pharmaceutical industry is a plus
SALARY: Commensurate with experience. Interested candidates should include a cover letter highlighting your experience in meeting and event management (seriously, this is your selling tool), be sure to include your current salary, desired salary, creativity and favorite cereal