San Francisco – based professional medical association is searching for a Meetings and Education Manager to work with a dynamic team on annual and ancillary meetings.
Responsibilities include: education, operations and logistics, marketing and advertising, exhibits, registration and abstract process management. This role will also provide onsite meetings support and implementation and then reconciliation of the meetings.
The office is located in the San Francisco Financial District. They offer competitive salary and benefits plus flexible work location and hours.
Consideration will also be given to a candidate that wishes to work from a home office. In this situation, the candidate must be able to travelling to the home office occasionally. Expenses are covered for this travel.
ESSENTIAL JOB FUNCTION
- Manage and contribute with all aspects of annual, board and ancillary meetings (pre-planning, onsite execution, and post-meeting wrap-up)
- Identify ways to streamline and enhance processes of meeting planning and execution
- Collaborate closely with the Director in developing the content and curriculum design, CME compliance, and cross-promotional opportunities
- Work with Director and committee members to identify performance gaps and underlying education needs, and develop appropriate activities to address the identified learning needs of members
- Implement the session proposal process
- Manage compilation and proofing of the Preliminary and Final Programs, Syllabi and marketing materials
- Develop and implement education marketing and communications strategies and products
- Maintain and organize speaker databases, preserve data integrity within the databases for three annual meetings
- Manage exhibit and sponsorship logistics, solicitations and sales, floor plan management and booth assignments for Annual Meeting
- Manage all aspects of meeting registrations from site set up to onsite registration
- Manage venue and vendor logistics
QUALIFICATIONS AND REQUIREMENTS
- Bachelor’s degree
- Minimum of 5 years of related background, training and work experience in meeting and conference management
- Previous experience with associations or not-for-profit organizations; experience in health care related area desirable
- Thorough knowledge of educational program development
- Strong proficiency in Microsoft Outlook, Word, Excel, PowerPoint, and Adobe, and ability to learn new software
- Strong interpersonal and communication skills (both written and oral) and the ability to build relationships with stakeholders, including staff, members, board members, and external partners
- Attention to detail, balanced with big-picture perspective
- Ability to prioritize and deliver on multiple objectives simultaneously in a fast-paced environment
- Flexibility and adaptability to changing daily activities and schedules
- Travel as required for Annual Meetings and other ancillary meetings; varies by meeting and includes weekends
IMPORTANT: Please include a covernote highlighting your experience as it relates to this position as well as indicate your salary range expectations. Without this, you may not be considered.